Vacancy Announcement for Office Secretary

Vacancy Announcement
(Date of Publication: 17 January 2022)

An Office Secretary is required for the Embassy of Nepal in Pretoria, the Republic of South Africa. Interested female candidates may apply with a complete CV along with a photo mentioning minimum and maximum expected salary. The candidates should possess the following qualifications and are required to undergo the set selection procedures and, when selected, to take over the duties and responsibilities during the office hours as follows:

Qualification: -Bachelor’s Degree or equivalent
-Fluent written and spoken English

Office Hours: 9:00 to 17:00 hours from Monday to Friday
(except during holidays)

Duties and responsibilities:
• Work as the Office Secretary to H.E. the Ambassador as well as the Embassy and its diplomatic officials as designated by the Ambassador and/or diplomatic staff of the Embassy as required;
• Manage to schedule all appointments of the Ambassador;
• Type/draft letters, memoranda, reports for the Ambassador and the Embassy;
• Prepare necessary documents in order to obtain South African visa, residence permit, airport pass and various other documents in the name of the Embassy and its officials, both diplomatic and other staff;
• Answer and screen all telephone calls and make calls for the Ambassador and other diplomatic staff and also provide information relating to Nepali visas and other inquiries about the Embassy’s consular services;
• Receive visitors in the Embassy and guide them for appropriate meetings and/or refer to relevant desks for further assistance;
• Perform all general secretarial duties including sorting out of the payment bills, general correspondence coming to the Embassy and any other works that may be assigned by the Ambassador and/or other diplomatic staff;
• Report to the Embassy about any news and perceived important matters or development in the host country as well as in other accredited countries or any reports in newspapers of different languages of South Africa;
• Assist in organizing official reception/dinners, as required;
• Assist in Visa/Protocol/Consular matters, if necessary and also serve refreshments, if the Office Assistant is absent or is busy in other duties;
• Perform other tasks as required.

Selection Criteria: Written Exam and Interview

Deadline for application submission: 17:00 Hours, 31st January 2022 (Email:

(Note: Shortlisted candidates will be called for written exam and interview. Preference will be given to candidates who have previously worked in diplomatic missions.)